Obtaining a temporary residence and work permit, often called a “residence card based on employment” or a “single permit,” is the most common route for non-EU/EFTA foreigners who want to legally live and work in Poland. While very popular, this procedure requires gathering a significant number of documents. Preparing a complete application is key to navigating the process smoothly and avoiding delays or even refusal. Below, you’ll find a list and explanation of the most important documents typically required.
Introduction: one permit, many documents – Prepare well!
The temporary residence and work permit is a so-called single permit – it combines permission for legal residence and legal work for a specific employer under defined conditions. To obtain it, you must prove not only your identity and the legality of your current stay but, above all, the purpose – employment that meets legal requirements. Be prepared to collect documents from both yourself and your employer.
Basic application documents (essential for every application)
Regardless of the purpose of stay, you typically need to submit:
- Application form for a temporary residence permit: Fully completed according to the instructions, in Polish, legibly signed. Usually, 1-2 copies are required (check local office requirements).
- Four current photographs: Biometric, color, undamaged, 35 x 45 mm, taken within the last 6 months.
- Valid travel document (passport): Photocopy of all marked pages. Original for inspection when submitting the application.
- Proof of payment of the application fee: Confirmation of payment for submitting the application (the fee amount can be found on the Voivodeship Office website).
Key documents related to employment
This is the core of the application for this type of permit. You must document that you have secured employment meeting the conditions specified in the regulations.
Attachment No. 1 – Information from Your Employer
- This is a special form (Attachment No. 1 to the application) that must be completed and signed by your employer (a person authorized to represent the company). It contains detailed information about your employment conditions (position, salary, working hours, type of contract) and the employer’s data. This document is absolutely crucial.
Contract with the Employer – The Basis of Your Employment
- You must attach a signed contract that will be the basis of your work (most often an employment contract – umowa o pracę, but it could also be a specific task contract – umowa zlecenia or umowa o dzieło).
- Important conditions: The salary stated in the contract cannot be lower than the minimum wage in Poland, regardless of working hours. The terms of employment (position, salary, working hours) must align with what the employer declared in Attachment No. 1 and, if applicable, in the LMT information.
Proof of stability: insurance, accommodation, finances
The office needs assurance that your stay will not burden the social assistance system.
Health Insurance – A Mandatory Element
- You must document possession of health insurance according to Polish regulations. This could be:
- Confirmation of ZUS registration (e.g., current ZUS RCA report) if you are already employed and insured.
- A private insurance policy meeting specific requirements (covering treatment costs in Poland, with a minimum coverage of EUR 30,000, valid for the entire planned period of stay).
Proof of Accommodation
- Although not always explicitly required for this permit type (sometimes the office assumes income covers costs), it is strongly recommended to attach a document confirming you have a place to live, e.g.:
- A flat rental agreement.
- An ownership deed for premises.
- Confirmation of registered address (meldunek) (if you have one).
- A statement from the person/company providing you with accommodation.
Additional documents – What else might be needed?
Depending on your individual situation and the practice of the specific Voivodeship Office, you might be asked for additional documents, such as:
- Tax clearance certificate.
- Documents confirming sufficient financial means (although the employment contract is primary here).
- Documents concerning the employer’s business activity.
Checklist – Your document checklist
- Application form (1-2 copies)
- 4 biometric photos
- Copy of entire passport (+ original for inspection)
- Proof of application fee payment
- Attachment No. 1 (completed by employer)
- Contract with employer (e.g., employment contract)
- Proof of health insurance (ZUS or policy)
- Proof of accommodation (recommended)
- Potential other documents (e.g., translations, tax certificates)
Important tips – What to remember?
- Employer’s Role: Your employer plays a key role by providing Attachment No. 1 and often the LMT information. Ensure they are aware of their responsibilities.
- Official Sources: Always check the current list of required documents and forms on the website of the Voivodeship Office where you are applying. Requirements may vary slightly.
- Translations: Documents in a foreign language (except passport) must be translated into Polish by a sworn translator.
- Timeliness: Apply while legally staying in Poland and respond to the office’s requests within the specified deadlines.
Summary: a complete application is the foundation of success
Gathering all documents for a residence permit application based on employment requires diligence and time. A complete and formally correct application is the best way to avoid delays and increase the chances of a quick and positive outcome.
Need help compiling documents? Unsure if you meet all requirements? Want to ensure your application is correct before submitting? Contact our law firm. We offer support in the process of obtaining residence and work permits for foreigners.
